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  • Paul Hulance

FINANCIAL SERVICES ADMINISTRATOR - Swanley, Kent - £25,000 - £30,000

Clark James Recruitment are working with a leading firm of Independent Financial Advisors.

Due to further expansion our client are looking to recruit a Financial Services Administrator to compliment the team.

Please note - Our client will only be able to consider applications from candidates with previous experience working within Financial Services


  • To support the sales and giving of advice to private clients, all system-based administration and client liaison work in connection with any private client product sales.

  • To provide analysis, monitoring and reporting, as required, in respect of investment valuation reports, including SIPP drawdown analysis, existing policy analysis and portfolios, diary and MI.

  • To provide and be responsible for administering clients’ needs, including communicating, with clients, providers where necessary, product research, diary, etc in line with Treating Customers Fairly (TCF) (in conjunction with the Director).

  • To contribute to the success of the company overall and to adhere to all internal compliance standards, administration procedures, TCF and time-recording, where necessary. 3. Principal Accountabilities

  • To provide support services for all client sales made by the Wealth Advisers, to ensure 100% compliance with the FCA regulations on the conduct of business and 100% compliance with the company's internal administrative requirements. This will include 100% compliance with the company's system recording requirements, using Intelligent Office database system. Experience with Intelliflo is therefore essential to the role.

  • To support the Directors in their advisory work with clients, including the collation of information, the obtaining of illustrations, the production of standard letters to clients and providers.


  • The successful applicant will not be required to give advice in your job role, however, will be required to ensure that all customer needs are satisfied to the best of your ability.

  • Accurate and efficient administration of both paper and system-based records, including email.

  • The accurate maintenance of filing of client records.

  • Production of reports and quarterly product/fund research reports, working in conjunction with the Administrator Manager and Paraplanner on a quarterly basis

  • Submitting draft portfolio to Adviser within agreed timescale and diarising the return of the portfolio is delivered on time. Amending errors, if identified by the Adviser and finally binding document, delivering within agreed timescale.

  • Printing and reconciling valuations on Intelliflo and updating the system as required.

  • Dealing with internal and external telephone enquiries.

  • Excellent organisation, communication, and numeracy skills both written and oral.

  • Ability to work accurately under pressure of tight deadlines.

  • Ability to prioritise tasks and remain calm under pressure. Willingness to accept responsibility and display initiative.

  • Provide full administrative support to the Administration Manager to deal with ongoing and technical queries as and when they arise, working within the achievable deadlines set out.

  • Previous experience working within Financial Services is essential - our client will not consider applications from candidates with no prior Financial Services experience


  • Basic salary to £30,000

  • 25 days holiday entitlement

To apply, please forward an up to date CV to

Liability and Disclaimer

The information contained in our advert including any salary or on target earnings information is given in good faith and Clark James Ltd uses all reasonable efforts to ensure that it is accurate. However, Clark James Ltd gives no representation or warranty in respect of such information and all such representations and warranties, whether express or implied, are excluded. No liability is accepted by Clark James Ltd for any loss or damage which may arise out of any person relying on or using any information within this advert.

Justin Preston

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